Skip to main content

How to Set up Rooms Properly in Office 365 - Part 2 (Extending Booking Time)


Following on from Part 1 where I talked about how to get rooms to show up in the room list, here's the next step where we extend the booking time from the default of 180 days.

Why is there a limit?

In most circumstances, a limit makes perfect sense. It stops employees from booking meeting rooms for years in advance and then leaving the company.

In our case, it's actually fairly common to book the meeting schedule up to about 18 months into the future - so the 180 day (6 month) limit is quite restricting for us.

I decided to change the limit to 730 days. Essentially two years. 

The Steps

I'm going to assume that you're familiar with PowerShell by now... I wasn't when I wrote Part 1 but now PowerShell is my friend. If you're unsure about how to execute the steps, please go back and check Part 1 as there's only a couple of commands at the end that are different.

So, without further ado;


  1. Start PowerShell as Administrator (Local Admin Rights).

  2. Set-ExecutionPolicy RemoteSigned
  3. $UserCredential = Get-Credential
  4. Put your Office365 User Name and Password (with Admin rights) in.
  5. $Session = New-PSSession -ConfigurationName Microsoft.Exchange -ConnectionUri https://outlook.office365.com/powershell-liveid/ -Credential $UserCredential -Authentication Basic -AllowRedirection
  6. Import-PSSession $Session
  7. Now here comes the commands that you need to change;
  8. Set-CalendarProcessing -Identity "Projects Meeting Room" -BookingWindowInDays 730 
  9. Note that "Projects Meeting Room" is the name of the room and 730 is the number of days to allow bookings in the future.
  10. You may want to add several similar lines after this. I did..

    Set-CalendarProcessing -Identity "Small Meeting Room" -BookingWindowInDays 730
    Set-CalendarProcessing -Identity "Large Meeting Room" -BookingWindowInDays 730
    Set-CalendarProcessing -Identity "Board Room" -BookingWindowInDays 730
    Set-CalendarProcessing -Identity "Projects Meeting Room" -BookingWindowInDays 730
  11. Remove-PSSession $Session
  12. Exit
That's it. You should now be able to book rooms further in the future. 
Labels:

Comments

Post a Comment

Popular posts from this blog

How to Change Your Notification Options for New Lotus Notes Mail in version 8.x

Don't worry, I'm not patronizing you (my readers), I just decided to re-document this for one of our internal users and thought you might want to be able to use it in your own user documentation. WHAT IS THIS DOCUMENT ABOUT? Some people who don't get a lot of mail, like to be notified when such an event occurs. Notification can be; via a sound via a pop-up box via the system tray (where the computer clock is) The pop up box looks like this; Other people, who like myself, get too much mail would rather not be notified. The aim of this document is to tell you how (and where) to turn these options on and off. CHANGING YOUR SETTINGS To change your settings from the Notes 8.x client; On the Menu, click File , then Preferences... On the left hand side , click on the little plus sign to the left of Mail to expand the options. Click on the option marked Sending and Receiving . In the middle section, under receiving, you can control your notifications. If you untick the box mark...
12 comments
Read more

How to Create a Bootable DVD Using Nero Burning ROM 9

I often need to create bootable CDs and DVDs but it's weird because I frequently end up buring myself a new coaster instead. It's not that the process is difficult, just that nero has a few too many options and I forget which ones to choose and end up picking the wrong one. I figured that the best way to avoid this mistake in future would be to write the steps down. Procedure Insert CD or DVD into your DVD Burner. Start Nero Burning ROM 9 Choose DVD-ROM (Boot) or CD-ROM (Boot) depending on what you're creating You'll be prompted for a disk image source. Choose a Nero Source - you'll usually find them somewhere like this... C:\Program Files\Nero\Nero9\Nero Burning Rom\DOSBootImage.ima Leave the Boot Locale as English - unless you really need a different keyboard layout Tick the box marked [X] Enable Expert Settings Choose Hard Drive Emulation and leave any other settings as they are. Click the button marked New Add any files you want but don't try to add operati...
11 comments
Read more

How to Create an Auto-Response Mail Message in Lotus Notes 8.5.3+

Why would you do this? Suppose that you have an externally accessible generic email address for your company; support@mycompany.com or info@mycompany.com. You might expose this to the web and allow people to send messages to you. Setting up an auto-response email will tell the senders that their message reached its destination and that it will be dealt with accordingly.  It's also good practice to include links to FAQs or other useful information. Why 8.5.3 The techniques we'll be using here work in older versions of Notes but some of the options seem to have moved around in 8.5.3.  I figured it was a good time to show you where they've moved to. The Procedure Start Domino Designer and open the Mail file to be modified.  A really quick way to do this is to right-click on the application tab and choose "Open in Designer". In the Left hand panel of designer, expand Code and then double-click Agents.  A new window should appear. Click the action ...
22 comments
Read more